Improving the Connecticut Department of Public Health Databases to Ensure Race, Ethnicity, Gender, and Other Sociodemographic Data Meet Federal Standards
The purpose of the quality improvement (QI) initiative is to improve the ability to collect and report on sociodemographic characteristics by making the Connecticut Department of Public Health (CT DPH) databases consistent with federal Office of Management and Budget (OMB)-15 standards. Potential benefits of this opportunity include the availability of standardized sociodemographic data and an increase in DPH ability to identify health disparities. Also, an intangible benefit is that the CT DPH will be better positioned to access Department of Health and Human Services (DHHS) grants. One expected external benefit is the ability to provide more meaningful data to DPH partners. The expected stakeholders and customers of this initiative are DPH data users, the Affirmative Action Office, local health department staff, and the general public.
DPH databases were identified for improvement based on the following criteria for selection: the database interfaces with other databases, modifications are time-bound, and the outcomes are useful for customers. A flowchart of the improvement process was developed to understand the complexity of modifying the databases. Three major databases and five others were selected for improvement and changes were made if they were (1) feasible and (2) within DPH control or influence. After modification, quality assurance (QA) checks were done to determine if the databases were fully compliant.
The results of the initiative were that two of the three targeted databases were at least 95% compliant by QA check at project’s end. Overall, 12% of DPH databases were in compliance—a 200% increase compared with the baseline rate. An estimated 16% will be in compliance by the beginning of 2013.
This QI initiative is expected to continue in the months to come. A database quality annual review template was drafted and a list of action items for maintaining the gains of the initiative will be presented to DPH senior leadership for their support.
Logan, S. Public Health Quality Improvement Exchange. Improving the Connecticut Department of Public Health Databases to Ensure Race, Ethnicity, Gender, and Other Sociodemographic Data Meet Federal Standards. Mon, 03/25/2013 - 17:53. Available at https://www.phqix.org/content/improving-connecticut-department-public-health-databases-ensure-race-ethnicity-gender-and. Accessed December 7, 2023.
Background and Aim
Planning and Execution Details
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